Clerical Officer

Excel Recruitment are recruiting on behalf of The Heritage Council for 2 Clerical Officers to work as part of the Heritage Council’s Administration team.

In partnership with The Heritage Council, Excel are currently recruiting for 2 Clerical Officers. These will both be full-time permanent positions based in The Heritage Council Office in Kilkenny. The Clerical Officer will work as part of the Heritage Council administrative team and will be responsible for providing a comprehensive administrative and clerical service as required.

Please note the closing date for applications is Friday 2nd of September at 5pm. The full information booklet is available on the Heritage Council’s Website https://www.heritagecouncil.ie/news/jobs

Main Duties and Responsibilities

The main duties of the Clerical Officer role include but are not limited to:

  • To provide a comprehensive administrative and clerical service as required.
  • General clerical duties such as typing; filing; dealing with correspondence; photo-copying; making and answering telephone calls; dealing with e-mails; attending and taking minutes of meetings; report writing and proof reading;
  • To prepare reports, correspondence and other documents as necessary.
  • Provide support to line manager and colleagues;
  • Co-ordinate room bookings, meetings, professional telephone queries;
  • Maintain databases and records as required;
  • Provide research support as required including typing questionnaires, collating results etc..
  • Working as part of a team in delivering the services of the Heritage Council

Requirements:

Candidates must demonstrate in their cover letter (no more than 2 pages) and cv that they meet all the below essential criteria. If CV and Cover letter is being uploaded through a job board, please ensure to upload as one document, or alternatively email to Ciara Connolly to email address provided in the information booklet.

Each candidate must, on the latest date for receipt of CV and Cover Letter must have:

  • A minimum of a Leaving Certificate or equivalent or higher; or A minimum of 2 years’ relevant experience.
  • Relevant office administration experience including provision of secretarial support, drafting reports, minute taking, proof reading, etc.
  • Excellent IT skills (including Microsoft Word, Excel, PowerPoint and Access);
  • Excellent interpersonal and communication skills.
  • Excellent organisational skills and an ability to undertake work requiring accuracy and attention to detail.
  • The ability to take direction and follow instructions.
  • The ability to work on his/her own initiative and as part of a team.
  • The ability to organise work and prioritise tasks.
  • Be flexible in their approach to their work.
  • Work well with the public and with others

It is also desirable, but not essential, that candidates will have:

  • A qualification in Office Administration or a relevant third level qualification.
  • A minimum of 2 years relevant office administration experience.
  • Previous experience of working in administration within an educational or public service setting.
  • A knowledge of the Irish language

In Return:

  • Full time permanent position
  • Salary in line with Civil Service Clerical Officer Scale point 1 starting at €25,339
  • 22 days annual leave, rising to 23 days after 5 years’ service and 24 after 10 years’ service
  • Located in Kilkenny
  • Hours of work are Monday to Friday 9am to 5.30pm
  • Pension

To apply please submit a cover letter (no more than two pages) with the role title in the subject line, outlining why you are interested in the opportunity and where you believe your skills, knowledge and experience meet the requirements of the role. Additionally, please attach a comprehensive curriculum vitae (c.v.) clearly showing the relevant achievements and experience in your career to date. If applying through a job board please submit CV and Cover Letter as one document or alternatively email to Ciara Connolly at Please ensure to read the full information booklet which is available on the the Heritage Council’s Website https://www.heritagecouncil.ie/news/jobs .For more information please contact Ciara Connolly. Please note only candidates that demonstrate they meet the essential criteria by way of cover letter will be shortlisted.

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Medical Secretary North Dublin

Medical Secretary North Dublin

Excel Recruitment is recruiting a Medical Secretary for a busy practice North Dublin. This position would suit a candidate who would like to move from a temporary contract to a full time permanent position.

Responsibilities:

  • Assisting with the day to day administration of the practice
  • Taking bookings and queries over the phone and via email
  • Meeting and greeting customers when they arrive at the practice
  • Making sure that orders are recorded and processed accurately
  • Assisting customers in selecting styles and types of frames
  • Interpreting the results of eye examinations and assisting with prescriptions
  • Liaising with suppliers in relation to stock levels and deliveries

Requirements:

  • Previous experience as a medical secretary
  • Excellent communication and interpersonal skills
  • Organised with strong administration skills and great attention to detail

Main Benefits

  • Store discount for family members
  • Free eye care for staff
  • Complimentary eyewear annually for staff
  • Onsite parking
  • Full training and further education provided

If you would like to apply for this Medical Secretary Job North Dublin, please send an up to date CV and we will contact you accordingly. If you have any questions in relation to this position, you can contact Laurence on 01-8717605. For similar live positions, please see the Excel Recruitment website.

Medical Administrator – Full Time

Excel Recruitment is currently recruiting Medical Administrators to join our client’s medical administration teams in South Dublin and Co. Kildare.

This is an ongoing temporary position, 35 hours per week.

Duties will include:

Providing clerical support to the Clinical teams

Dealing with patient queries by phone and email

Managing, planning, and organizing appointments

Managing patient charts

Processing of patient information

General admin duties including scanning reports, test results, and correspondence, photocopying, and filing

We are looking for candidates with the following:

Minimum of 2 years’ administration experience ideally in a medical setting

A reliable individual with a strong understanding of the importance of confidentiality and discretion

Excellent organization and communication skills

Available Immediately

Fluent written and spoken English

Ability to multitask and work in a team as well as work autonomously

Proficiency with Microsoft applications

Good technical proficiency’s

In Return

Pay rate of €13.78ph

Monday-Friday working hours

Long-term positions for the right candidate

Should you be interested in this Medical Administrator position, please upload your CV to the link provided or call Kayleigh on 045357140. For more jobs, please visit the Excel Recruitment website

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Temporary Receptionist Meath

Temporary Receptionist Meath

Excel Recruitment is seeking a Temporary Receptionist to cover short term contracts across Co. Meath. The ideal candidate will have previous reception experience in a Hotel or Corporate environment and will be available to start straight away.

Responsibilities

  • Answer the phone in a timely manner
  • Always remain courteous and polite
  • Deal with clients in a professional manner
  • Direct calls through the switchboard to the relevant extension
  • Relay messages when extensions are busy
  • Follow up on all email correspondence
  • Maintain the general reception area

Requirements

  • Minimum of 3 years reception experience
  • Comfortable using a switchboard with multiple lines
  • Professional Appearance with great attention to detail

Should you be interested in this Temporary Reception position, please upload your CV to the link provided or call Laurence Rogers on 01 871 7605. Unfortunately, due to volume, only suitable applicants can be contacted. For more jobs, please visit the Excel Recruitment website

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Purchasing Administrator – German

Purchasing Administrator – German

Excel Recruitment is currently seeking a Purchasing Administrator with fluent German for our client in the retail sector. This person will be an essential part of the purchasing team and will be responsible for managing and updating the database for both products and suppliers. This position would suit someone who is used to working in a fast paced office environment.

Main Responsibilities

  • Management and updating of product and supplier database
  • Developing and issuing daily, weekly and monthly reports for relevant departments and stakeholders
  • Monitoring and processing calls and emails ensuring tasks are actioned in an efficient and timely manner
  • Resolving operational and administration issues as they arise
  • Filing and archiving of electronic and paper files
  • Supporting management and departmental teams with projects through administration and reporting

Main Requirements

  • Ability to meet deadlines and complete tasks in a busy work environment
  • Ensure work is carried out and completed in a controlled, compliant, timely and accurate manner with emphasis on attention to detail
  • Strong analytic, organisational and interpersonal skills
  • Excellent verbal and written proficiency in both English and German
  • Proficient in MS office
  • Fluent German is essential

Should you be interested in this Purchasing Administrator position, please upload your CV to the link provided or call Laurence Rogers on 01 871 7605. Unfortunately, due to volume, only suitable applicants can be contacted. For more jobs, please visit the Excel Recruitment website

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Junior Receptionist

Excel Recruitment has an excellent opportunity available for a Junior Receptionist to join our clients’ team based in Dublin 24.

Our client, a leading fashion retailer is looking for a Junior Receptionist to join their team in their head offices. This is an ideal opportunity for someone with experience in Retail or Hospitality that is looking to move their career into an office-based role.

Duties will include:

Greeting and welcoming clients and visitors

Managing incoming calls

Processing incoming orders

Managing meeting room schedules

Managing courier bookings

Filing, ordering of stationary, and other general administration duties

Requirements

Minimum of 1 years experience in a customer service or admin role

Excellent organisation and communication skills

Ability to multitask and work in a team as well as work autonomously

Proficiency with Microsoft applications

Fluent English both written and spoken

In Return

Salary of €23,000 per annum

Located in Dublin 24

Onsite Parking

Monday to Friday 9am to 5.30pm

Should you be interested in this Junior Receptionist position, please upload your CV to the link provided or call Kayleigh on 045397140. For more jobs, please visit the Excel Recruitment website.

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Commercial Assistant

Commercial Assistant

My client, an Irish owned family food distribution company is seeking a diligent Commercial Assistant to join their team in South Dublin. This is an amazing opportunity to join a long-established company with a reputation for distributing innovate products and services.

Package

  • Salary €35k
  • Career progression opportunities
  • 21 days annual leave
  • Monday to Friday working hours
  • Free car parking

Responsibilities of this Commercial Assistant job:

  • Pricing and product maintenance.
  • Open and maintain product codes.
  • Create pricing in line with margin parameters and with input from the sales team.
  • Solve pricing queries from suppliers and customers.
  • System and database maintenance.
  • Help to identify alternative suppliers and help build partnerships to innovate the company processes and products.
  • Supports negotiations with existing and potential new suppliers to achieve pricing consistent with market requirements, whilst also maintaining a high level of service and security of supply.
  • Review margin reports to pick up pricing errors and margin erosion.

Requirements of this Commercial Assistant job:

  • Knowledge of the food / raw material distribution sector or relevant experience in technical administration / customer / supplier service in a professional distribution environment would be desirable.
  • Proven commercial acumen.
  • Strong negotiation, organisational and planning skills.
  • Ability to focus and prioritise tasks.
  • Experience dealing with third-party relationships eg: suppliers.
  • Proficiency with MS Office application – advanced Excel required

Aoife McCaul is handling the recruitment for this role in complete confidentiality. Please upload your CV below and she will be in touch should you have the correct experience for the position. For more jobs like this, please visit the Excel Recruitment website or call 01 871 7613 for more information. Unfortunately, due to volume only suitable applicants can be contacted.

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Sales Administrator – Part-Time

Excel Recruitment is seeking an experienced Sales Administrator on behalf of our client based in Dublin 12.

The Sales Administrator will be an integral member of the sales team providing administrative support and knowledge to the sales representative. The ideal candidate will have a background in administration be proficient in Excel and have strong customer service and organisation skills.

This is a part-time position approx. 20-25hrs per week.

Requirements

3 years previous experience in administration

Ability to prioritise tasks in a timely manner

Strong customer service skills

Excellent communication and interpersonal skills to communicate effectively, over the telephone and by email.

Proficient in Microsoft Office Suite

Ability to work on your own initiative

Duties

Provide administrative support to the sales team

Assist with route planning to ensure effective use of resources

Assist the sales team with customer queries

Manage a high volume of emails

Compile sales reports when required

General administration associated with a busy dynamic sales office

In Return

Flexible working hours

Monday-Friday

Onsite parking

If you are interested in this Sales Administrator role, please apply via the link provided or call Kayleigh on 045-397140. For more jobs, please visit the Excel Recruitment website.

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Administrator – Temporary

Excel Recruitment is currently recruiting for an experienced Administrator for our client based in North Co. Dublin

Our client a leading logistics company is looking for an Administrator with advanced excel skills to join their team. This will initially be a temporary role and is starting immediately.

Duties will include

  • Completing and validating documentation
  • Updating internal system
  • Compliance control
  • Liaising with carriers & customers for shipping information & documentation
  • Support the freight forwarders in gathering information or other duties
  • Assist in other functions within Operations on a project basis when requested.

We are looking for candidates with the following:

  • Minimum of 3 years of Administration experience
  • Must be detailed oriented
  • Excellent attention to detail
  • Excellent organisation and communication skills
  • Available Immediately
  • Fluent written and spoken English
  • Ability to multitask and work in a team as well as working autonomously
  • Good technical proficiencies

In Return

  • €14ph
  • Immediate start
  • Monday to Friday 8am to 5pm
  • Based in North Co. Dublin

Should you be interested in this Administrator position, please upload your CV to the link provided or call Ciara Connolly for more information on 045 397140

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Junior Customs Administrator

At Excel Recruitment, we are currently recruiting an experienced Junior Customs Administrator to join our client’s customs team, based in their offices near Rathcoole.

The ideal candidate will have previous customs knowledge however we are open to applications that don’t have direct customs experience but can demonstrate excellent customer service and data entry skills.

***Please note this site is not accessible by public transport so access to your own vehicle is essential***

Requirements:

Minimum 2-years experience in office administration

Strong IT skills, proficient using excel/word

Ability to work well under pressure to meet assigned deadlines

Highly organised with strong attention to detail

Excellent verbal and communication skills with a professional telephone manner

Fluent English both written & spoken

Duties and Responsibilities:

Preparing & processing customs declarations

Reviewing documentation received for accuracy and completeness

Managing documentation to ensure compliance with associated regulations

Provide general administrative support and assist in the smooth running of the office.

Manage phone calls, emails and answer any customer queries in a polite and professional manner

Liaising with the warehouse team and drivers to advise and support them in customs related matters

In Return

€25,000-€27,000 DOE

On-site Car Park

9 am-6.00 pm Monday to Friday

Should you be interested in this Junior Customs Administrator position, please upload your CV to the link provided or call Kayleigh on 045397140. For more jobs, please visit the Excel Recruitment website.